The individual in this position is responsible to work closely with profit centers (e.g., Construction Inspection, Civil Design, Structural Design) to perform Billing functions, and other general accounting duties. This position requires discretion and complete confidentiality in handling personal and other sensitive information.



  • Responsible for daily & monthly Billing, preparation of client invoices using Excel and Adobe
  • Review client contracts to properly setup the invoice template and project information in both Excel and our Billing System Ajera for accuracy
  • Communicate with clients and subcontractors for any Billing and Payment issues
  • Liaison with project managers on monthly billing to review project and billing status
  • Deposit customer receipt and perform weekly and monthly bank reconciliation
  • Assist with collection effort by making phone calls and/or email clients
  • Update agencies payment reporting systems such as Elation, EBO, PIP, etc
  • Review Prepaid & Accrual schedules and prepare monthly journal entries
  • Maintain Subledger account reconciliations, identify and resolve variances if any
  • Review employees’ hours to prepare Payroll bi-weekly to submit on Paychex
  • Assist in month-end closing and annual audits   Assist in preparing Financial Statement & variance analysis
  • Perform other job duties as assigned


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.



  • Must have a bachelor’s degree in accounting, Finance, or Business Management
  • 3-5 years’ experience in a service organization and/ or engineering preferred
  • Must be very detail-oriented and possess good analytical skill
  • Must be proficient in Microsoft Excel and Outlook, and system savvy
  • Must be able to communicate effectively with others at all levels of the organization
  • Self- starter, able to perform the essential functions of the job independently
  • Knowledge of Deltek Ajera or other Accounting/Billing system would be preferred



This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.



This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.



The incumbent in this position can typically expect to sit and use his/her hands to handle and feel for more than 2/3 of the day. He/she can expect to stand or walk for more than 1/3 of the day. Talking and listening is also expected for more than 2/3 of the day. The ability to climb or balance; stoop, kneel, crouch or crawl; or reach with arms will be needed for less than 1/3 of the day.

This position requires that the incumbent be able to lift items up to 10 pounds on an infrequent basis.

The incumbent in this position should have clear vision at 20 inches or less. He/she should be able to view various reports and forms as well as information displayed on a computer monitor and have the ability to distinguish between different colors. Depth perception, peripheral vision, the ability to focus and the ability to see for a distance are also necessary.



There is no personal protective equipment required by this position and its related activities.



This position requires that the incumbent have average proficiency in the use of QuickBooks Online and Microsoft Excel, and other standard office equipment. He/she should have basic knowledge of PC and software applications.



Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



Gedeon GRC Consulting is an equal opportunity employer and does not discriminate against any individual because of race, religion, sex, color or any other legally protected characteristic.